Skype for Business Conference Calls and Meetings

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Skype for Business, enterprise-level communications platform, offers instant messaging, video calling, and meeting management, enabling businesses to transform the way they work and collaborate. » Conference Meeting key terms and definitions » How to schedule a Conference Meeting » The different ways to join a Skype Meeting » Begin an unscheduled Conference Meeting » Scheduled and unscheduled telephone only Conference Calls  • Conference Meeting Icon Definitions, Locations and Functions  • Invite anyone using any computer to a collaborative session via an email invitation » Presentations » Share the Desktop, PowerPoint and Program Collaborate  • Record and Publish a SessionLearn more about:
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  • 1. Skype for Business Conference Calls and Meetings We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 2. About NetCom Learning We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 3. A. Scheduled or unscheduled conference calls: • Maximum of 250 attendees • Connect using any device: desktop, telephone or smart device • HD Video B. Desktop or Web Sharing: • Present a PowerPoint • Collaborate on any programs • Hold Q&A sessions • Ask Interactive Polls • Record and Publish a Session including voice, video and the presentation • Invite anyone using any computer to a collaborative session via an email invitation Introduction to Skype for Business Conference Meetings
  • 4. Conference Meeting Agenda  Conference Meeting key terms and definitions  How to schedule a Conference Meeting  The different ways to join a Skype Meeting  Begin an unscheduled Conference Meeting  Scheduled and unscheduled telephone only Conference Calls  Conference Meeting Icon Definitions, Locations and Functions  Presentations  Share the Desktop, PowerPoint and Programs  Recording a Meeting/Presentation
  • 5. Demonstration We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 6. KEY TERMS ORGANIZER – Person who creates/schedules the conference call PRESENTER – Person(s) allowed to control a conference call ATTENDEE – Guests invited to the conference call CONFERENCE ID number – a dedicated number assigned to each employee Each invited attendee must have the conference Id and the bridge number to enter the meeting PIN number - a secure 4-24 digit number associated with the Conference ID – allows employee to initiate an ad-hoc phone conference call Skype Meeting Options - determines how people join your meeting Conference Calls
  • 7. Scheduled Conference Meetings are created using your Outlook Calendar via the New Skype Meeting Option for Skype To perform this action Open your Outlook calendar and on the Home tab, click New Skype Meeting In the meeting request, add recipients, subject, agenda, etc. as desired. Once you click New Skype Meeting the conference dial-in information is automatically provided to users in the Outlook calendar invitation
  • 8. The Skype Meeting Options tab opens a window that determines the type of meeting and how participants enter the meeting Once set to Remember Settings, the Meeting Options will be used for all future meetings unless changed by the Organizer. Clicking ‘OK’ will set the Meeting Options for that meeting only
  • 9. To Join a Meeting Click Join Online in the meeting reminder, or click Join Skype Meeting in the meeting invitation request
  • 10. Joining the Meeting using a Phone Dial the Conference Phone displayed in the Outlook invitation from any telephone Enter the Conference ID displayed from the Outlook invitation Telephone callers will be identified as Attendees. Any non- company employee will be identified as a “Guest Participant” in the Conference Call Window which displays their dial-in phone number
  • 11. Once the meeting has begun, they can invite contacts into the meeting by using the Invite More People icon or ‘drag’ a contact into the call window from the Skype Client Any employee can begin an Unscheduled Skype Meeting, by opening the Skype Client Options Menu and clicking the ‘Meet Now” option
  • 12. Scheduled Telephone Conference Calls must be created using your Outlook Calendar via the New Skype Meeting tab by the Organizer  The Organizer dials the Conference Phone number from any telephone  The Conference ID is entered from the Outlook invitation  The Organizer enters their dedicated PIN which identifies they are the meeting organizer and the meeting is started
  • 13. Unscheduled Ad-Hoc Telephone Conference Calls  The Organizer’s Conference Phone number is dialed from any telephone  The Conference ID is entered from the Outlook invitation  The Organizer enters their dedicated PIN which identifies they are the meeting organizer and the meeting is started  The conference phone number and Conference ID is emailed or texted to the participants Note: All callers joining any conference call MUST know the call-in number and Conference ID to join the conference call.
  • 14. • Share your desktop • Present a PowerPoint • Collaborate on any programs • Hold Q&A sessions • Ask Interactive Polls • Record and Publish a Session • Invite anyone using any computer to a collaborative session via an email invitation What is Web or Desktop Sharing? Agenda
  • 15. NOTE: It is better experience for your viewers to upload a PowerPoint file rather than share the PowerPoint Program on your desktop Present Icon: In a Skype Meeting, any presenter can share their desktop, a specific program or open a PowerPoint presentation to begin a Web Presentation Present the Desktop, Programs or PowerPoint Add Attachment for Attendees Share OneNote page notes or access One Note More… Whiteboard, Polls and Question & Answer Present Icon
  • 16. Present and Share your Desktop Select Present Desktop and then click Present to begin sharing your desktop
  • 17. Any Presenter can Give Control on the top of the screen to any Attendee Any Attendee can Request Control by clicking the Request Control box The Presenter can take control back at any time by clicking Take Control When you have finished presenting, click Stop Presenting on the toolbar Present Options when presenting
  • 18. Sharing a Window: Only the Presenter can select the window (or program) to be shared Any window to be shared must already be opened on the desktop prior to sharing Only one window at a time can be shared on the screen Any attendee can be given control of that window to make changes, if the window is a program (e.g. Word, Excel, etc.)
  • 19. Select the desired PowerPoint file to share in the meeting window PowerPoint presentation
  • 20. Thumbnails is a view of all the slides in the presentation. Select any slide to view and and click that slide. The arrows at the bottom of the Present window advance the slides The Annotations button on the upper-right of the slide opens the toolbar which contains highlights, stamps, laser pointer and more Notes contain the presenter notes and cannot be seen by the viewers Presenting the PowerPoint
  • 21. Skype for Business allows for multiple windows to be open during a presentation Manage Presentable Content allows the Presenter to select the Window to be shared and ‘toggle’ between content sharing (e.g. PowerPoint presentation, Whiteboard, Excel spreadsheet, etc. The Presenter will determine which content the attendees will view using the “Stop Presenting” or “Present Now” options to change the window
  • 22. Present Icon: Add Attachment for Attendees: Select Add Attachments from the Present Icon and then choose any file from your environment to attach to this conference meeting for your attendees to download. The Presenter has several options regarding who can download the file as well as other options that should be reviewed.
  • 23. Polls Polls can be used when seeking feedback from the audience and creates a more interactive experience
  • 24. Skype for Business Recording captures the entire session, including audio, video, instant messaging (IM) and desktop/program sharing Start Recording begins the recording and all attendees are notified that the meeting is being recorded • The controls at the bottom of the meeting room pause, resume, or stop the recording • When the recording is stopped, Skype automatically saves the file in a format that plays in Windows Media Player • Manage Recordings highlights the recording to play, rename or delete • Browse opens a folder of the location of the recording and allows the presenter to make a copy of the recording and/or post it on a shared site for others to view
  • 25. Skype for Business Recording Manage Recordings opens the location where the recording is saved and highlights the recording to play, browse, publish, rename or delete. Browse opens the folder where the locations have been stored. Publish opens another menu providing a description of the recording with options to save and publish the recording to another location or venue and post it on a shared site for others to view
  • 26. Recommended Courses NetCom Learning offers a comprehensive portfolio for Microsoft Skype for Business training options. Please see below the list of recommended courses with upcoming schedules: 20334: Core Solutions of Microsoft Skype for Business 2015 40409: Deploying Voice Workloads for Skype for Business Online and Server 2015 MCSE: Communication 2015 Combo Check out more MS Skype for Business training options - CLICK HERE We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 27. Our live webinars will help you to touch base a wide variety of IT, soft skills and business productivity topics; and keep you up to date on the latest IT industry trends. Register now for our upcoming webinars: Cisco Networking | Building Roads – February 14 How to create a SharePoint form? – February 16 Windows Server 2016 First Look (Part-1) – February 21 Build Effective Presentation – February 23 Cybersecurity Trends – February 28 We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 28. Special Promotion Get ready for the Cloud opportunity with our certification enabled training offer on Microsoft Azure. Learn more» We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 29. To get latest technology updates, please follow our social media pages! We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 30. We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now! SarderTV is a B2B Media Platform headquartered in New York. The platform publishes exclusive video based media content from Top Corporate Leaders of Fortune 1000, Best Selling Global Authors & Ivy League Professors. Learn more - http://sardertv.com
  • 31. We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
  • 32. THANK YOU !!! We manage learning. “Building an Innovative Learning Organization. A Framework to Build a Smarter Workforce, Adapt to Change, and Drive Growth”. Download now!
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